How to Organize Your Move | Moving 101 | Long Distance USA Movers

How to Organize Your Move – Step-by-Step Guide for Efficient Moving

Handling everything related to long distance moving is no easy task. But, when you know how to organize your move, it sure can run smoothly and effortlessly, with minimum stress. Knowing and planning every step of the way will make it easier for you, as well as the cross country moving company you’ve hired to move you.

A woman holding a checklist
Planning makes the relocation process swift and easy

Relocation is one of the biggest changes in one’s life, and it affects everyone and everything around us, our daily life, and our family. To make it through organizing for a move without breaking a sweat, physically and mentally, you’ll want to stay on top of things. And, since not all of us are born with top-notch organizing skills, you might require a helping hand in the form of a guide.

Your Relocation Date Comes Closer and Being Well Organized Is More Than Useful

Whether it’s your first relocation, or you’ve already gone through relocation or two and you know how to move, there’s a big chance that you want to sit down and think every step of the way to your new place. No matter how many times you may have relocated, you’ve probably missed something important and it made you slow down and stress out. By following our step-by-step guide, you can get through everything like a pro, even if you’re moving with pets.

A girl with a notebook and a pen
Organize like a pro

How to Organize Your Move? Step 1 – Start Packing Early

If you are wondering “how do I begin to organize,” whether you are moving from a small town to a big city or not, one of the obvious steps in planning how to organize for a move is to start on time. And that means several months ahead, as it’s better not to wait for the last week before relocating, or you’ll be stuck in chaos, and if you’re moving for a job, you would want to keep a clear head. Let’s see what the best way to start packing to move is.

What Items in Your Place Can You Pack Ahead?

That one thing you can do a couple of months upfront is to get into your closets and sort all of the off-season clothes. You can do the same with the books you’ve already read. Think about all of the other belongings that fit into the description “not using right now”. Perhaps a lot of shoes can be packed ahead, too. Starting the process early will most likely help you not to skip packaging all those most commonly forgotten things to pack. This is arguably the best starting point and the answer to the question of what is the best way to start packing to move.

Decorations Are Next

When it comes to art and any other decorations you have in your household, one of the best tips is to package them early, too. It’s not just because these are not items that you use every day, although your home will look a bit empty without them. The artwork is tricky to protect and store properly, because you’re packing fragile items, and also valuable ones. Give yourself a few weeks ahead to buy all the necessary packing materials essential for protecting your decorations and to prepare them and package with care.

Storing delicate items in packing paper
Decorations are fragile but bring life to a home, so be sure to store them properly

Step 2 – What to Get Rid of and How

Everyone has items and unwanted appliances they don’t actually need or use anymore, so the next logical step is to declutter and get rid of all those things, instead of putting them in a storage unit and likely forgetting about them. You’re very likely wondering how do you declutter and pack to move. There are several ways you can do this step, and it would be best to begin with throwing away anything that should have hit the trash bin a long time ago. Donate old appliances and anything else you don’t need, but is still usable. You can donate them to a charity like The Salvation Army. And remember that you can also sell your stuff, like those pieces of furniture you won’t be taking with you to your new place. Maybe this step can add up in saving when you’re wondering how much should I save to move out of state. More tips about decluttering and packing are in the following video.

Step 3 – a Friend in Need…

Packing everything by yourself is no easy task. If you didn’t plan on using packing services, and you find the quantity of your household stuff overwhelming, think about calling your friends and family to lend a helping hand. This is an early step, too, as it’s always good to ask and let people know a couple of weeks before they’re going to be helping a friend move, or even better – a month, so they can prepare and get organized themselves. Let them know when you expect them, and even suggest what clothes they should wear, so everyone is on the same page.

Three men packing
Friends can give you a helping hand

Step 4 – Feel Like a Master Organizer – Get a Binder

Getting a binder will aid you in keeping everything in place and get rid of that anxiety about relocating to another state. It must contain reminders with contact information of utility companies, your cross country relocation professionals, receipts, contracts, and everything related to your relocation, even the moving expenses checklist. It’s easy to keep track of everything this way while holding everything relocation-related in one place if you create a moving binder for your next move.

A pile of binders
A binder is there to help you be better organized

Essential Step 5 – Create a Relocation Checklist

A step further in your preparations and a big helping hand is a checklist for long distance moving, where you will list and keep track of literally everything from this step-by-step guide. This is a period of one’s life where you have to juggle multiple tasks, and it’s fairly easy to let something important slip your mind. But, if you print a checklist for your relocation, or make one by yourself, you can even add reminders and side notes, and keep them all in check.

Packing checklist
Create a list for everything you do

Step 6 – Relocating Out of a Rented Apartment? Here’s What You’re Required to Do

If you’re a renter, take a look at your lease agreement. It usually contains all of the tasks you have to complete before leaving your rented house or an apartment, so add them to your checklist. Check the property from the top to bottom, to detect any damage. See what you can repair, and what should be deducted from your deposit. Also, notify your landlord that you’re planning to move and on which date.

Renting contract and keys
Prepare on schedule when leaving a rented property

Step 7 – Time to Hire a Long Distance Moving Company

With all the early preparations out of the way, it’s time to find a reputable company and invest in long-distance moving services. Before picking one, remember to get referrals and research them online. Also, compare quotes from several different companies to get a good feel on the prices. Once you make up your mind, give them a call. When they arrive at your house to take a look at your belongings and give you an estimate, that’s a huge step forward to the actual relocation date.

Picking the Perfect Date

It’s not a bad idea to think about which day to move is the right one. This is a perfect opportunity to save up a little more. The majority of people will choose weekends for their relocation days, so the long distance movers will be busier and harder to book on these days. Talk to your boss and see if your work schedule allows you to take a midweek day off. Relocating on weekdays between cities and states costs less, and if you have kids, you’ll have more freedom to run everything, when they are in school.

Professional movers
A good long distance relocation company is sometimes all you require

Step 8 – Don’t Forget the Utility Companies

Call utility companies at least a week before leaving your home, so you can figure out when you are required to shut everything off. Also, keep in mind if you have to gather any items to return, such as cable boxes and remotes, for your cable provider.

A notebook with contacts
Write down all of utility companies’ contacts

Step 9 – Household Inventory List Is a Must

An inventory list containing all of your household items is essential in more than one way. It’s a great way to avoid making any moving mistakes. And, it’s a must-have so you can keep track of all your belongings while they are transported by professional movers and unloaded in your new home. Also, if anything gets lost or damaged in transport, you can claim insurance based on your home inventory.

A hand holding a pen
Household inventory list is where you list all your belongings

Step 10 – Packing Supplies Are Elementary

The things you simply can not start packaging without are the packing supplies. Besides basic supplies, remember that you should visit a hardware store and buy some more light bulbs, extension cords, and power strips, as you may require them. If you do think this is a lot of work for you, ask your cross country movers for any packing services they have to offer. But, if you do choose so to package everything by yourself, here’s what you need:

  • Packing tape,
  • Cardboard boxes,
  • Plastic boxes (more sturdy and resistant to moist,)
  • Bubble wrap,
  • Blankets.

You may also require some specialty boxes for more fragile items, so look them up in the boxes and packing supplies section with your movers.

Search Your Local Stores for Supplies

There are ways to find cheap moving supplies or even free boxes. A good idea is to go to a local liquor store and ask for cardboard ones, which you can also get at a bookstore. They should be only used for carrying lightweight items, such as towels. One of those tips that could be of great help is to visit these stores at the beginning of the week, right after everyone is through with their weekend relocation.

A pile of packages
Calculate how many packages do you require

Go Through the Rooms in the House in Step 11

To make it easy on yourself, you have to have the unpacking process in mind, while organizing and packaging everything around your home. To do this, make sure all of the belongings from one room are packed and stored together as the best way to pack for moving. Just remember to put heavier items in smaller packages, so they would be easier to lift. Disassembly every furniture piece that is too large, and pack the smaller parts into zip-top bags.

The Color Coding System Is a Great Aid

Once you’ve gone through the rooms and have done away with packaging, the next step will help your hired movers, as well as you, in the unloading and unpacking process. This step is fun, besides being helpful. You’ll need packing tape in different colors or stickers, and then assign a color to each room (for example, the kitchen could be blue.) Label the doors to rooms in your new place with the corresponding color. When the movers arrive at your place, they’ll have a clue exactly where each package goes.

Or You and Your Family Could Number the Packages

If you’re up for it, numbering each and every box is also an awesome way to keep track of the packages. Assign a number to each box, and then have a family member write a list of what items does it hold. This is pretty useful to check if any of them had gone missing.

Watch the following video to guide you, whichever method you choose.

Step 12 – Prepare an Essentials Box

While packaging everything, one of the greatest tips on how to organize moving is that you should put aside a box or two to store away essential items. These essential items are those that are needed right away when you arrive at your new place. Cleaning supplies, bathroom necessities, basic items needed to prepare a small meal, those items are also among the first apartment essentials if this is your first relocating experience. Label such packages, so you don’t have to go through all the others just to find what you require on your first night. It’s probably smart to bring these essential packages with you in your car. Or plane, in case you opted for hiring auto transport service.

Cleaning supplies
Cleaning supplies are also essential for relocating

Now You Know How to Organize a Move

If you’ve followed up on all of these steps, by the end of the day, you should feel a sense of accomplishment. Everything or almost everything should have gone smooth, and the next step is to think about unpacking and settling at your new place. But, you should give yourself some time off, after a job well done and enjoy the next chapter in your life.


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