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3 steps to make a moving binder

When you have a move on the horizon, things tend to get complicated, and chaos begins making its way into your life, your actions, and your mind. There is too much to do, too many things to take into account, too many plans to make, too many details to handle, too many phone numbers and names to remember and far too many papers to deal with.The only way to stay on top of it all and keep the chaos at bay is to get better organized, organize your time with a moving calendar, organize a moving budget, organize your papers with a moving binder, etc.In fact, the moving binder can be called the ultimate organizational tool as it contains all of the other organizational items such as checklists, inventory lists, calendars, schedules, contact information, files, etc. The moving binder is where you can keep, organize, and easily refer to all of your papers, plans, and other materials connected to the move. Here are 3 steps to make a moving binder.


What is a moving binder?

A moving binder is a big, sturdy binder with labeled dividers that provide you with a place to store all of your essential documents, checklists, inventory sheets, list of contacts, as well as other move-related papers. It will help you to stay organized during the relocation, keep track of the necessary paperwork, and reduce some of the notorious stress that plagues every move. Read these 3 steps to make a moving binder to find out how to make one.


Why should you use a moving binder

All of your move related papers and materials will be kept together, so you will not risk misplacing a document and wasting precious time trying to find it when you need it.

All of your important documents will be kept in one place, sorted, and organized in a logical and practical way.

All of your checklists, to-do lists, schedules, etc. will be stored together, so you will be unlikely to forget or overlook anything important. What is more, you will be able to compare the lists, follow your progress, and better prepare for your upcoming move.

When you have to refer to something, there will be no wasted time looking for the necessary papers, as they will be all in the same place, neatly organized in sections. Besides, you will not lose or forget to take any of your documents to your new house, as everything will be in your moving binder and the binder will stay with you.


How to create a moving binder

Creating a moving binder should be one of the first things to do when planning a move as it will help you to stay organized and stay on top of things throughout the whole moving process.


Step 1. Get all the necessary supplies

To create your moving binder, you are going to require:

  • A three-ring binder: You will need a binder large enough to keep all of your papers, but not so big that they end up becoming difficult to carry around. Of course, the bigger the move, the bigger the binder you will need.
  • Tabbed pocket dividers: consider dividers in different colors that will make color-coding much easier.
  • Sheet Protectors.
  • Post-it flags and notes, a pen or pencil, and other similar items might also be required when creating your moving binder.


Step 2. Decide what to include in your moving binder and create corresponding sections.

Your moving binder is meant to keep your documents safe, help you to keep track of your moving progress, give you quick and easy access to your documents, information, and other reference materials that you might need during the moving process.

To be able to do all this, the binder has to include all of your documents, schedules, checklists, contact lists, and other moving-related materials. All the papers should be grouped into sections to improve organization and be more efficient.


  • Document sections: Personal ID documents, financial documents, medical records, school records, certificates, professional licenses, registration papers, etc. can all be stored in your binder. Make sure that you organize your documents, get rid of outdated or unneeded ones, and separate the papers into categories before placing them in the binder.
  • Old house section: insurance policies, appraisals, sales agreements, lease copies, inspection reports, furniture measurements, warranties, invoices, and all the other papers related to your old home.
  • New house section: floor plans, renovation projects, purchase agreements, rental agreements, mortgage documents, inspection reports, and other documents related to your new home.
  • Moving company section: moving contracts, weight tickets, moving-guide pamphlets, written estimates from moving companies, receipts, moving insurance papers, and other moving-related paperwork.
  • Budget section: your moving budget and the receipts for all of your moving-related expenses.
  • Schedules section: appointments, moving timeline, etc.
  • Checklists section: new home checklist, move-out and move-in cleaning checklists, master moving checklist, packing timeline, packing supplies checklist, a list of documents that need to be changed after the move, etc.
  • Inventory section: home moving inventory, moving company inventory, box inventory, car inventory, an essentials box inventory, etc.
  • Utility section: copies of application forms, photos of the final readings of the gas, water, and electricity meters in your old home on move-out day, utility companies’ names and phone numbers, account numbers, costs of connecting and disconnecting utilities, required deposits, photos of the readings of the utility meters in your new home on move-in day, etc.
  • New neighborhood section: all the information you have gathered about your new city.
  • Purchase section: a list of the things you have to buy for your new home.
  • Sell section: a list of the things you want to sell before the move.
  • Travel section: hotel reservations, plane tickets, maps, etc.
  • Contacts section: a list of phone numbers and contact information of all companies and individuals related to your move.
  • Notes section.

Other sections that might be a good idea to include are school section, car-shipping section, storage section, and any other sections that may be useful in your move. Make sure that all the information in the binder is relevant, useful, and accurate.

Use the tabbed dividers to separate the sections of your moving binder. Assign each section a color, so that you can find what you are looking for really quickly.


Step 3. Making your moving binder

Once you have all the right supplies and know precisely what you want to include in the moving binder, you can finally get started.


  • The moving binder covers: you can print a title, a picture, or anything else you find appropriate and attach it to the front cover of your binder.
  • Begin with the zipper pouch: place all of your post-it flags, post-it notes, paperclips, pens and pencils, and other miscellaneous objects you might need when making or updating your moving binder.
  • Make the first page an index: include an explanation of what each of the colors denote.
  • Put all of your papers, notes, and other materials that you have decided to include in the moving binder in plastic sleeves and separate them in sections as detailed in the second step above.
  • Put the sleeves from the first section in the binder, place a divider, then put the sleeves from the second section and repeat the process until all the documents are in the binder.
  • Color code and label the moving binder sections.


Use these 3 steps to make a moving binder to create your customized moving organizer and keep the chaos of moving at bay during the hectic moving process. Keep the binder safe and close at hand during the whole moving process.

If you are looking for a moving company to help you with your move, then Long Distance Movers is the company for you. We are a professional and dependable moving company that can help you to move to and from anywhere in the country. Call us now and let us begin your moving process.